MasterFees automates invoicing, reconciliation, overdue reminders and parent communication — so your finance team can focus on what matters.
14-day free trial · Up to 50 students & 2 staff · No credit card required
Parent? Apply for admission online99%
Collection rate improvement
5 min
Average setup time
R0
Transaction fees on basic plan
24/7
WhatsApp bot availability
One platform to manage fees, communicate with parents, and keep your administration running smoothly.
Automate invoicing, track payments and reconcile bank statements effortlessly.
Branded PDF invoices with your logo, auto-sent to parents on schedule.
Role-based access control so staff only see what they need to.
Overdue reminders sent by email, SMS or WhatsApp — no manual follow-up.
An in-app assistant answers fee and payment questions instantly — with secure email verification before sharing any sensitive account data.
Record cash and EFT payments at the front desk with instant digital receipts and automatic student account updates.
Scans your connected email inboxes for school and student documents — IDs, registration forms, policies — classifies them, matches students by name, and lets the principal review and save with one click. Trial connects 1 inbox with a 20-day lookback; paid plans unlock multiple inboxes and full date-range scanning — Enterprise connects up to 4 bank email inboxes.
Parents apply for a place online: they choose a grade and see that grade's fee and the registration amount, enter the learner's details, residence, medicals, parents and previous school, attach results, an ID-size photo and proof of the registration payment, and sign the POPI, rules and terms acknowledgements on screen. The principal reviews every application and asks for outstanding documents.
Choose your country and MasterFees follows it: your currency, your phone dialling code, your education system (terms, semesters or quarters and the marks scale you use) and the local name for your official registration number.
Set your school day, lesson length and breaks, then build teacher, class and subject timetables — published straight to parents and learners.
Teachers take the register, the principal takes staff attendance, and an absent learner's family is told in-app, by email, SMS or WhatsApp — with monthly reports per learner.
Teachers capture marks per class and subject, and you get achievement levels, pass rates, subject averages and top learners — audit a sample, then release results to parents.
Call a meeting with chosen teachers, or with a whole class's parents. Every invitee accepts or declines from their own dashboard and you see each response.
Teachers raise classroom incidents from the lesson they happened in — type, severity and comment. You respond and the parents are invited for an appointment.
Teachers plan each exam — subject, date, time, venue and supervisor — you approve it, and the approved timetable is sent to parents.
Track items and stock levels, receive deliveries with a GRN, lease returnable items with NFC tags, and verify stock with variance and valuation reports.
Requests are authorised with a passphrase and PIN, the receipt is checked by the system, and the cash taken out is deducted from the day's till at end of day.
Create a trip or event, pick the grades, set the amount per grade and record payments — with a paid/unpaid view and a transport manifest per learner.
Build your own form with the fields you need, share the link with parents and review every submission in one place.
Publish announcements that reach parents in the app and by email, so no school notice is missed.
Parents see invoices and balances, pay online, upload proof of payment, and view results, attendance, meetings and their admission application.
Every staff action and every automatic run — reconciliation, petty cash, fee changes with before and after values — is logged for accountability.
No IT department needed. No complex setup. Just results.
Add your logo, contact details and configure your fee structure in under 5 minutes.
Upload your student list via CSV or add them manually. Link parents instantly.
Monthly invoices, overdue reminders and statements go out automatically on schedule.
Hear from the finance teams already saving time every month.
"We reduced overdue payments by 80% in the first month. The WhatsApp bot handles parent queries we used to spend hours answering."
Mrs. Nkosi
Finance Manager · Soweto Primary School
"Setup took 10 minutes. Now our invoices go out automatically every month. I wish we had this 5 years ago."
Mr. van der Merwe
Principal · Cape Town Academy
"The reconciliation feature saves our accountant 2 full days every month. Completely transformed our fee collection."
Ms. Dlamini
Administrator · KZN Christian School
Compliant, secure, and locally integrated.
POPI Act Compliant
All data stored and processed in accordance with South African POPI regulations.
South African Payments
Native PayFast integration — EFT, card and instant EFT all supported.
Role-Based Security
Granular permissions ensure staff only access what they need.